Computer Organizing, Part Two

In my last post, I gave some advice for keeping emails organized. Now I’d like to tell you how I keep my computer files neat.

I use my virtual desktop like my real desktop. I keep only the files I need access to, shortcuts to programs, and shortcuts to documents that are filed on my hard drive. The shortcut option on a Windows desktop is a good tool for organizing. It allows you access to those documents and spreadsheets that are tucked away, without cluttering the desktop.

I file documents directly on my hard drive. By this I mean I do not file in the “My Documents” folder. It seems to be an efficient way to file in that it takes an extra step to get to my documents.

Much as I set up my virtual desktop like a real one, I set up my virtual filing system like a real one. I have folders labeled by theme (Organize Now, Taxes, Letters, etc.). Within those folders, I have subfolders (Invoices, Expenses, Advertising, Quotes, etc.). I think of the main folders as file jackets, with file folders inside.

I am extremely careful to not duplicate documents and files. I have plenty of computer storage space, but it goes against my very being to waste it on duplicates. If I make a duplicate document (say, for example, I am playing around with a different ad), I save the new “working” file to the desktop. Once I have made my changes, I “save as” to the appropriate file folder, and delete the copy.

The wonderful thing about computers is that you can store and retrieve in numerous ways. By all means, my way of decluttering isn’t the only way – just the one that works for me. Let me know how you organize and declutter your computer. Or if you just can’t seem to do it to your satisfaction, let me know how I can help.